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#2: Email Automation

July 20th, 2018 · 56 minutes

In this episode, our intrepid Automators dive into email and cover the best ways to get your Mac, iOS devices, and the web wrangling your email for you.

This episode of Automators is sponsored by:


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Links and Show Notes

David keeps talking about all the subjects for Automators but settles on email for episode 2. Rose and David agree the emails you send do not need to all be special snowflakes.

David throws out TextExpander as the starting point because saving snippets in a Word document is madness. David likes automating the tab key when writing an email.

Both David and Rose use Automator on the Mac but agree it should be more powerful. Very quickly Rose presses on to Keyboard Maestro. Rose then explains how she uses a Keyboard Maestro script to look for the existence of a file to automatically assemble and send an email. David gets irrationally happy about the thought of email getting sent without any direct involvement.

Then our nerdy automators take on sorting email. Both of our hosts get too much pleasure from auto sorting unwanted email out of their life. David bangs on about a years-old request to make Apple’s cloud-based email rules stronger. David mentions his beloved AppleScript that auto inserts an email recipient’s name.

The Omni Group sponsored this show, and Rose and David agree that they’re swell.

Then Rose and David move on to iOS email automation. The way email apps make you create email links to only their apps makes David sad but Rose digs it. Then David subtly pitches a reality show about two Italians in the middle of a vineyard. Rose then admits she has a thing about email clients and once installed 28 of them.

And then they get to Workflow. So much talking about Workflow. Ultimately, David admits to being “that guy”.

Then our hosts address cloud-based automation, and David closes up banging the drum about dictation and email. Rose and David both love the secret Drafts unending dictation tool. If you’re reading this and you’re from Apple, move along. This is not the app you’re looking for.


The Big Explanatory Post on this Episdode
Home | Automators
Automators Talk
David's Video on TextExpander and Email
David's Advanced TextExpander Snippet
David's Salutation AppleScript Video
David's TextExpander AppleScript
Rose's Airmail Screencast
Rose's Workflow Screencast
Rose's Mail Merge Workflow
Rose's Picture Send Workflow
Email Field Guide — MacSparky
Mac Power Users #328: iOS Email - Relay FM
Mac Power Users #303: Email Clients and Workflows - Relay FM
Mac Power Users #224: The Email Problem - Relay FM
Mac Power Users #164: Tackling Email - Relay FM
TextExpander | Communicate Smarter
Keyboard Maestro 8.2.2: Work Faster with Macros for macOS
Mail Act-On and More
Noodlesoft – Noodlesoft – Simply Useful Software
Email Management for Any Inbox | SaneBox
Airmail - Lightning Fast Mail Client for Mac and iPhone
Dispatch: TextExpander-enabled Email App for iPhone
TripIt - Travel Itinerary - Trip Planner
Drafts. Where Text Starts. | Drafts
IFTTT helps your apps and devices work together
Zapier | The easiest way to automate your work
SaneBox